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The Folders page is used for Creating, Renaming, and Deleting mail folders and subfolders.
Default Folders
When your account is created you will start with four folders that cannot be deleted or renamed. The four default folders are:
| • | Inbox - This is your main mail folder. When incoming email messages are collected, this is the default folder in which they will be stored. Messages can be automatically routed to alternate folders by using Filters. |
| • | Drafts - This folder is used for storing messages which you haven’t yet completed or you wish to send later. Messages will be moved to the Drafts folder when you click Send Later on the Compose or Spell Check page. |
| • | Sent - When you send an email message, a copy of it will be stored in your Sent folder. This is useful for keeping a record of and/or reviewing all messages that you have sent in the past. Depending upon your account settings, this feature may not be available to you. Check with your mail administrator for information about the availability of this feature. |
| • | Trash - This folder is used to protect you from accidentally deleting messages. When you Delete a message from the Message Listing it will be moved to the Trash folder rather than immediately deleted. Depending upon your particular account settings, messages contained in the Trash folder may be deleted when you log out or a specific limit is reached. Contact your mail administrator to determine what size or number limitations (if any) may be applied to your account. |
Creating a Folder
Your list of folders appears on the Navigation Bar with the default folders listed first. Below the default folders are any personal folders that you have created. To create a personal folder:
| 1. | Click "Options" and then "Folders" to go to the Folders page. |
| 2. | Type a name for your folder into the New Folder: box at the top of the page. |
| 3. | Choose a folder from the drop-down list if you want this to be a subfolder of an existing folder. |
| 4. | Click the "Create" button. |
| 5. | Repeat steps 2 and 3 for each new folder that you wish to create. |
| 6. | Click "Finished" when you are done. |
Renaming a Folder
To rename one of your personal folders:
| 1. | Click "Options" and then "Folders" to go to the Folders page. |
| 2. | Click the folder name that you wish to change and then type the new name. |
| 3. | Click the "Rename" button. |
| 4. | Repeat steps 2 and 3 for each folder that you wish to rename. |
| 5. | Click "Finished" when you are done. |
Deleting a Folder
When you delete a folder, all messages that are contained in that folder will be deleted as well. Beside each folder listed on the Folders page is the count of messages currently contained in the folder. To delete one of your personal folders:
| 1. | Click "Options" and then Folders to go to the Folders page. |
| 2. | Click the "Delete" button next to the folder that you wish to delete. |
| 3. | Repeat step 2 for each folder that you wish to delete. |
| 4. | Click "Finished" when you are done. |
Setting the Drafts, Sent, and Trash Folders
You may wish to select a different folder to be either your Draft, Sent, or Trash Folder.
To change the folder settings:
| 1. | Click "Options" and then "Folders" to go to the Folders page. |
| 2. | Select the folder from the menu next to the Draft, Sent or Trash select box, and select folder you wish to change it to. |
| 3. | Click "Finished" when you are done. |
Share Folder
If you need to share a folder with another WorldClient user (or an Outlook Connector user) you can set the folder's access settings by clicking on the 'Share Folder' button.
This will open up a dialog that will allow you to add other users from your email server as viewers of the folder. You can specify users have Full Control, Editor, Reader and No Access permission levels.
| • | Full control will allow a user to completely control the messages, contacts, tasks or calendar events in a folder. |
| • | Editors can see the folder, read messages, tasks, contacts or events, insert messages, tasks, contacts or events, and delete messages, tasks, contacts or events, and toggle the read and unread settings of a message. |
| • | Readers can see the folder and read the contents of the folder but will not be able to copy or move messages. They will also not be able to mark messages as read. |
| • | No Access prevents another user from seeing the folder which prevents them form doing anything else with the contents of the folder. |
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